The purpose of this procedure is to safeguard all the important/working files and databases at IRRI SSD/GIS Workstations and laptops. This is also vital to SSD’s Identified Risks (464-220-SSD) Loss of Research data in compliance with IRRI’s Business Continuity Management (BCM). To the event that a data was loss a quick recovery plan is in place.
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SOCIAL SCIENCES DIVISION BACKUP/ RETRIEVAL PROCEDURE
The purpose of this procedure is to safeguard all the important/working files and
databases at IRRI SSD/GIS Workstations and laptops. This is also vital to SSDs
Identified Risks !"#"$%%&$SSD' Loss of Researc !ata in compliance with IRRIs
(usiness )ontinuit* +anagement !()+'. To the event that a data was loss a ,uick
recover* plan is in place.
Sco"e a#! !e$i%itatio#
This procedure covers data backup and recovery of
• -ll SSD Research database !doc. pdf. /ls. ppt. t/t. db. mdb etc.'
• SSD applications data !S0SS. ST-T-'
• +S 1utlook !pst'
• 1fficial media content2 recorded interviews. presentations. conferences. seminars.
important events in SSD.
o -udio !mp3. wav'
o 4ideo !mp". avi. mpeg. mov'
o 0ictures or scanned documents related to work !5peg. bmp.. pdf'
Not covered are data stored in
• 6S( 7lash drive
• 0artition Drive )2 !1perating S*stem'
• 8-S !ITS handles the backup/retrieval'
• Source file capacit* is larger than backup storage capacit* !e/. 9%&Gb of file :
;&G( e/ternal drive'
• Remote -ccess of backed$up data
• 8on$official data
with a )apacit* of "&Gb up to 9Terab*te. Identified SSD ?/ternal (ackup =ist./ls
'( Bac)&" Soft*are
a. 0roprietar* Software !Iomega. +a/tor. Seagate. -cronis'
b. )obian (ackup !open source'
+( Devices , ?/ternal >DD !6S(. eS-T-. firewire "&&' ranging from "&Gigab*te$"
Terrab*te of capacit*.
-( Ti%e of Bac)&" . 0referred time of backup is set !ai$/ and will start at '+ #oo#.
with this the user can check if there are an* errors with the backup Take note that a
user ma* also e/perience downtime during this process. It ma* a take a few hours
depending on the amount of backup files.
0( 1o!e of Bac)&" . &ser ca# !eci!e *ic bac)&" is i!ea$
a' 2&$$ bac)&"s( This is a complete set of all of the data *ou want to back up. @ouAll
want to keep a current backup of *our entire s*stem around. but *ou donAt need to
do these backups dail*. as most of *our files donAt change ever* da*. and full
backups are time$consuming.
b' Differe#tia$ bac)&"s( This is the set of an* files that have changed since the last
full backup. These backups take less time and space than a full backup but more
than an incremental backup.
c' I#cre%e#ta$ bac)&"s( This is the set of files that have changed since the
previous backup !whether it is a differential. incremental. or full backup'. These
backups take the least time and space. but. in the event of data loss. *ouAll need to
restore data from several backups !the last full backup. last differential. and all the
incremental backups since the last differential' and restore them in precisel* the
correct order. )onsumes more disk space and time
3( 2i$es #ee!e! to bac)&" . +ostl* files needed to backup are located on the
partitioned drive !data drive'. ITS alread* imposed a standard of deplo*ing units with
partitioned drive to which the user should allocate all the working documents.
e/change folder. research data in case of an 1.S. breakdown. recover* will be less
4( Effective Data Bac)&" a#! Recover/ . To make sure *ou have an effective data
backup and recover* s*stem. *ouAll need to plan in detail for disaster recover*.
• 0erform a comparison of source data to backup data using (e*ond compare.
• Remove duplicate files !since backup is one wa* it is ideal to check the
• 1ld files !more than B *ears' can be transferred to a disc !)D/D4D/ (lue ra*
medium' and stored in a vault.
5( Preve#tive 1ai#te#a#ce ,?/ternal storage are prone to malfunction if mishandled.
It is important to perform preventive maintenance b*2
• 0erforming defragmentation
• Disk clean$up
• -void unplugging especiall* while read/write is in progress
• 6se the Csafel* remove deviceD when unplugging a device
• When travelling !for mobile storage'
o 0lace device on a flat surface
o -void lifting the storage device especiall* when the disk is in its
spindle process. since >DDs are ver* fragile.
• If temperature is getting high it is advisable to turn the device off
6( SSD NAS , ITS provided SSD a 8etwork -llocated Storage !8-S' with a
capacit* of 9 Terab*te accessible to IRRIs network onl*. )harges appl* per
megab*te. with that ITS also handles the backup and recover*. +anaging the
repositor* will be the responsibilit* of ITS and IT )oordinators of SSD. -ccess
level is administered b* D. Deleon and -. Rala.
- draft overview of the folders and re,uired access levels set in EEvirriadfsEssd
2o$!er Na%e P&r"ose User Access Ca"acit/
-rchive )oncluded SSD